Plan the conversation first
Decide how many people need a seat, a writing surface or space to present. Forty is the maximum hall capacity; confirm the final capacity for your chosen arrangement rather than assuming every layout seats forty.
THE OLYMPIA HALL / INFOCITY, PATIA
40-seater meeting & training hall in Patia, Bhubaneswar
Meetings, training and focused business gatherings
Bring your team together in a dedicated 40-seat hall at Hotel Shubham Grand, Infocity, Patia. Plan a board review, interview day or hands-on training programme with four- or eight-hour hall hire and a clear GST-inclusive price.
40-seat hall · 4-hour half day₹4,720
Including 18% GSTHall only. Food, equipment and rooms separate.A separate hall. Transparent rates. No payment to enquire.
YOUR SEPARATE EVENT HALL
40seatsA focused setting for meetings & training.
Half day4 hours₹4,720
Full day8 hours₹9,440
Hall hire including 18% GST. Food, equipment and rooms separate.
- Hall availability
- Independently bookable
- Service charge
- 0%
Up to 40 guests. Confirm the final seating arrangement.
YOUR HALL. YOUR PRICE.
Your event.
Your itemised price.
Your hall is selected. Add your date, choose 4 or 8 hours and select equipment. Your itemised estimate updates below. Food and rooms are separate.
Published rates valid through 31 March 2027. Date and slot eligibility apply. For later events, request a date-specific quotation.
Plan your hall hire
YOUR SELECTED HALL40-seat Olympia Hall
Compare halls ↗Separate venue · independently bookable
40 guests maximum; confirm capacity for your chosen arrangement. Minimum billable guests: 40. Fixed hall hire, not a per-person food price.
Choose a date using the calendar.
Use the calendar; the selected day, month and year are shown above. Your selected date carries into your enquiry. Published rates run through 31 March 2027.
Choose a preferred date for an availability enquiry, or arrange a venue visit. An enquiry does not hold the hall.
Complete inclusions & setup scope
Hall hire includes chairs, tables and setup for the booked capacity; AC; lighting and electricity; Wi-Fi; power backup; stage or podium; linen; drinking water; housekeeping; and event staff. An exclusive changing room and parking for up to 100 cars are complimentary; valet is not available. Food, sound hire, AV hire, decoration, photography and guest rooms are separate. Additional setup/dismantling access is provided as agreed for the event setup; the access times are confirmed in the booking scope and do not change the booked 4-hour or 8-hour event duration.
Full rate card & eligibilityTwo durations · base price + GST
One 40-seat space, or the separate 150-seat hall. Minimum billable guests: 40. These are fixed hall-hire rates, not food prices per delegate.
| Space | Slot | Hall hire | GST 18% | Including GST |
|---|---|---|---|---|
| Olympia / 40 seats | Half day / 4 hours | INR 4,000.00 | INR 720.00 | INR 4,720.00 |
| Olympia / 40 seats | Full day / 8 hours | INR 8,000.00 | INR 1,440.00 | INR 9,440.00 |
Service charge: 0%. Food, sound hire, AV hire, decoration, photography and guest rooms are separate.
Online booking, when enabled, is available for dated slots opened by the hotel in the booking calendar. An available online slot does not need staff approval; its space, duration and full hall-hire total are shown before payment. For other dates, layouts or custom services, contact the events team.
A CLEAR COMMERCIAL SCOPE
Know what is in your total.
Build the hall estimate here. Food, rooms and event services stay separate, so you can choose the scope before agreeing a final event quotation.
- Hall & included essentials
Chairs/tables and setup for the booked capacity, AC, lighting, Wi-Fi, power backup, stage/podium, linen, drinking water, housekeeping and event staff.
Included in hall hire - Equipment you select
Sound and AV are optional. Equipment and operator support cover the booked event hours.
Added to the calculator with GST - Food, rooms & event services
Choose food from The Divine Bite; menu prices exclude 5% GST. Rooms use date-based rates. Decoration and photography/video are separate services.
See prices and service scope →
Extra setup/dismantling access is agreed for each event setup and written into the booking scope. The complimentary changing room is exclusive. Photography starts at INR 23,600.00 including 18% GST; its coverage and deliverables are agreed separately. Quantities, additional guests and any overtime belong in the final written quotation.
Booking options & visiting before payment
Your date, your space
Plan your visit or enquiry
Online checkout is not available on this page. Send your preferred date to the events team, request an itemised proposal, or arrange a venue visit. No payment is collected by this enquiry.
Prefer to see the hall first?
Arrange a venue visit without making an online payment. Offline payment milestones and due dates will be agreed in your written booking terms.
Arrange a visit, no payment nowevents@hotelshubhamgrand.comRequest your date or a venue visit
A few details to start. Choose an availability enquiry, a venue visit or an event proposal. No payment is taken and no date is reserved by this form.
40-SEAT OLYMPIA HALL / PHOTO GALLERY
Picture the space. Plan the experience.
Explore the room, seating and event details. Open a picture for a closer look, or arrange a visit to see the venue for yourself.
Gallery preview — illustrative images. Actual photographs for this page are pending. The seating concepts below are references, not photographs or confirmed layouts of 40-seat Olympia Hall.
Illustrative reference
Illustrative reference
Illustrative reference
Explore all gallery viewsSetup, event details & arrival
Illustrative reference
Photograph pendingAn event in progress
Photograph pendingArrival & event details
A venue visit lets you see the actual room and agree the seating, setup and service arrangements for your event.
Arrange a venue visit ↗- Event essentials
- AC, chairs, tables, lighting, linen and event staff.
- Stay connected
- Wi-Fi and power backup included.
- Arrive with ease
- Up to 100 cars, complimentary. No valet.
- Accessible arrival
- Wheelchair access and a lift available.
- Food on your terms
- Optional in-house cafe menu. Food attracts 5% GST.
- Know the cutoff
- Event, setup and sound end by 10:30 PM.
THE SPACE & YOUR EVENT
A smaller room. A focused agenda.
Choose a setting for discussion, learning or individual interaction. These planning ideas help you brief the events team; the final layout, equipment and service requirements are agreed for your event.
40Maximum hall capacity
4 / 8 hrsHalf-day / full-day hire
40Minimum billable guests
Separate hallIndependent availability
The 40-seat hall is a separate venue from the 150-seat Olympia Hall. Both can host independently booked events at the same time. Minimum billable guests: 40. Layout-specific seating is confirmed for your event.
For interview and assessment days
Share your interview sequence, candidate arrival pattern, confidentiality needs and waiting arrangements. Confirm the usable room layout and access during your venue visit; separate interview rooms are not included in hall hire.
For a productive training programme
Tell the team about facilitator positioning, participant materials, screen or microphone requirements and any practical exercises. Sound and AV are optional paid hire; confirm their specifications before deciding what to bring.
PLAN AROUND YOUR PURPOSE
A working plan for
your meeting or training.
Explore the format closest to your event. Compare setup needs, an example programme and the details to share with the team. Every example remains subject to your final event scope.
Corporate training & employee inductionSetup, sample plan & next steps
Bring a new team together or work through a focused training programme in the separate 40-seat hall. Plan around what participants need to do: listen, write, discuss or practise. A smaller group can still enquire; the minimum billable guest count is 40 and hall hire is a fixed charge for your selected duration.
Arrangement to discuss
Discuss writing tables for note-taking or a presentation-led setup for induction. Forty is the hall maximum, not a promise that every arrangement seats forty. Confirm room for the trainer, materials and circulation.
Example programme
For a half day, outline the objectives, run two learning sessions with an optional refreshment break, then finish with an exercise and feedback. A full day allows more practice and an optional lunch break within your hire period.
What to share with us
Share participant count, learning format, trainer arrival time and display requirements. Sound and AV are paid extras; agree equipment specifications and order any food separately.
Board meetings & business reviewsSetup, sample plan & next steps
Plan a leadership review, budgeting session or performance meeting in a separate hall with a defined hire period. Share the decisions your team needs to make so the table arrangement, presentation space and breaks support the conversation. Confidentiality arrangements and additional breakout rooms must be discussed separately.
Arrangement to discuss
Review a discussion-table arrangement during your visit. Confirm usable seating with screens, writing surfaces and circulation included. The larger hall U-shape limit does not apply to this hall.
Example programme
A half-day example is a business update, performance review, working discussion and agreed actions. For a full day, allow time for departmental reviews and an optional meal, keeping the programme within the booked hours.
What to share with us
Send the agenda, attendee count, presentation needs and privacy requirements. Wi-Fi, power backup, drinking water and confirmed base hall services are included. Catering and equipment hire are separate.
Interviews & recruitment drivesSetup, sample plan & next steps
Plan a controlled arrival sequence for interviews, assessments or group discussions. The 40-seat hall is one venue, so discuss candidate waiting, document handling and interview privacy before confirming suitability. Hall hire does not include a suite of private interview rooms or a separate assessment centre.
Arrangement to discuss
Walk through the panel position, candidate route and waiting arrangements. Confirm capacity for your interview format rather than treating forty as the number of simultaneous interview stations.
Example programme
A half day can include registration, a briefing, scheduled interview rounds and a panel debrief. A full day can accommodate more appointment rounds, with breaks planned into the event hours.
What to share with us
Provide the appointment schedule, panel size, arrival peaks and privacy needs. Confirm waiting space, signage, power points and access in writing. Extra rooms depend on availability and separate pricing.
Workshops & skill developmentSetup, sample plan & next steps
Build a practical workshop, faculty-development session or professional skills programme around interaction. Explain the exercises, materials and facilitator movement needed so the team can review a workable setup. The hall charge covers time and confirmed base services; it is not a bundled training package.
Arrangement to discuss
Discuss grouped tables or a presentation-and-practice arrangement. Table spacing, equipment and movement may reduce usable seating below the forty-person maximum. Check the final arrangement during a visit.
Example programme
For a half day, combine an introduction, demonstration, guided practice and review. For a full day, add exercises and participant presentations with optional food breaks within the chosen hire period.
What to share with us
Share the exercise plan and equipment or materials you will bring. Check compatibility before booking sound or AV. Food can be advance-ordered from The Divine Bite and billed separately.
Corporate training with accommodationSetup, sample plan & next steps
Keep the event and overnight stay at one hotel when trainers or delegates travel to Bhubaneswar. Request a room proposal alongside the 40-seat hall enquiry. Accommodation is separate from hall hire; room availability and prices depend on dates, category and demand.
Arrangement to discuss
Choose the training layout first, then share room counts and stay dates. Deluxe, Deluxe Twin, Super Deluxe, Suite and Triple Suite categories are available subject to availability.
Example programme
Build each training day around a half-day or full-day hall booking. Plan travel and room check-in separately. An overnight room stay does not extend the hall slot or include meals in the hall price.
What to share with us
Ask for date-specific event room rates, occupancy requirements and an itemised food plan. Agree each hall session and overnight stay in the proposal. Any discounted room rate requires hotel confirmation.
OPTIONAL PLANNING GUIDEFind event ideas & sample schedules35 ideas for your team, with 4-hour and 8-hour example programmes.+
EVENT IDEAS FOR THIS HALL
Meet, learn and work
through the details.
Explore 35 event ideas across seven business segments. These are planning suggestions, not claims about previous clients or events. Choose a category to prefill your enquiry.
Leadership & business reviews5 event ideas
- Board meetings
- Quarterly business reviews
- Monthly performance reviews
- Strategic planning workshops
- Annual budgeting sessions
IT, ITES & technology teams5 event ideas
- Employee induction
- Software training
- Agile and Scrum workshops
- AI productivity workshops
- Cybersecurity awareness sessions
Banking, insurance & finance5 event ideas
- Sales training
- Insurance advisor training
- Branch manager reviews
- Financial compliance workshops
- Investment advisor meetings
HR & recruitment5 event ideas
- Walk-in interviews
- Campus hiring interviews
- Assessment centres
- Group discussion rounds
- Recruitment team training
Healthcare & pharmaceutical teams5 event ideas
- Medical education workshops
- Pharmaceutical sales training
- Hospital administration workshops
- Medical equipment demonstrations
- Healthcare compliance training
Education & professional development5 event ideas
- Faculty development programmes
- Teacher training workshops
- Academic skills workshops
- Career counselling sessions
- Train-the-trainer programmes
Sales, startups & business5 event ideas
- Distributor meetings
- Channel partner training
- B2B product demonstrations
- Startup pitch sessions
- Business networking meetings
MAKE THE TIME WORK
An example meeting or training day
Illustrative schedules within the 4-hour or 8-hour hire period. Choose your actual start time from available slots. Setup access is agreed separately; food and beverages are optional and charged separately.
Half day · 4 hours
- Arrival and objectives
- Training or business-review session
- Optional refreshment break
- Workshop and discussion
- Actions, questions and feedback
- Event ends
Full day · 8 hours
- Arrival and welcome
- Learning session and demonstrations
- Optional refreshment break
- Group exercises or review
- Optional lunch break
- Applied workshop
- Optional refreshment break
- Assessment and next steps
- Event ends
BUILD A COMPLETE COMMERCIAL SCOPE
Hall hire first.
Extras when you need them.
Sound, AV, food, decoration, photography and accommodation are priced separately. Your hall-hire total is not the total cost of every event service.
Sound & AVEquipment + operator for your event hoursSound ₹1,770.00including GST
- Sound
- Sound hire includes PA speakers, a mixer, 2 wireless microphones and necessary cables, with operator support for the booked event hours. Sound hire is INR 1,500 plus 18% GST (INR 1,770 including GST), separately from hall hire.
- AV
- AV hire includes a projector, projection screen, HDMI connectivity and setup, with operator support for the booked event hours. AV hire is INR 2,000 plus 18% GST (INR 2,360 including GST), separately from sound and hall hire.
DecorationA look and scope agreed around your eventFrom ₹35,400.00including GST
- Decoration
- Starting INR 30,000.00 + 18% GST; starting INR 35,400.00 including GST. Decoration can cover the hotel entrance, hall entrance, stage, custom lighting and other requested elements. The client-selected design and scope are agreed in the booking. Packages start at this price; it is not an unlimited-decoration fixed price.
Photography / videoCoverage and deliverables agreed in your proposalFrom ₹23,600including 18% GST
- Photography / video
- Photography and video packages start at INR 20,000 plus 18% GST (INR 23,600 including GST). Coverage hours, deliverables and the client-selected scope are agreed in the written proposal; this service is not included in hall hire.
Guest rooms & changing roomStay together, with accommodation arranged separatelyDate-based ratesExclusive changing room included
- Guest rooms and changing room
- An exclusive changing room is complimentary for the booked event. Deluxe, Deluxe Twin, Super Deluxe, Suite and Triple Suite guest rooms are available separately, subject to availability. Room prices are dynamic and change daily with demand and stay dates. Check current hotel room rates; accommodation is excluded from the hall-hire calculator. Compare room categories and current rates.
Good conversations. Good food.
Food from
The Divine Bite Cafe
Food is optional and ordered separately from the in-house The Divine Bite Cafe. Menu prices exclude 5% GST. Groups can be served in the hall or cafe, and advance ordering is supported so the agreed items can be prepared for your event. Agree items, quantities and service timing when ordering. The a-la-carte menu is not an included buffet or a per-delegate package.
Menu choices & service details
Choose beverages, breakfast, sandwiches, starters, main courses and desserts from the hotel-supplied menu. Ordering from the cafe does not make food part of the hall-hire price.
Menu prices exclude 5% GST. Hall or cafe group service and advance ordering are available; agree quantities and timing when ordering.
Your event. Their stay. One address.
Planning an event with overnight stays?
Keep your delegates, speakers and outstation guests at Hotel Shubham Grand. Ask about discounted event room rates for your dates, with accommodation arranged separately from hall hire.
Choose Deluxe, Deluxe Twin, Super Deluxe, Suite or Triple Suite rooms. Room prices change daily with demand, stay dates and category. All rooms and any event-rate discount are subject to availability and hotel confirmation.
BEFORE YOU CONFIRM
Access, services
and clear booking terms.
Review the complete scope and conditions for your event. Shared hotel facilities and arrival arrangements are coordinated when both halls have bookings.
Visit before you decideNo payment to request a visit
One free rescheduleSame calendar month, subject to availability
30-day cutoffNo cancellation refund within 30 days
Venue access, inclusions & event arrangementsParking · setup · vendors · guest needs
Confirmed base services
Hall hire includes chairs, tables and setup for the booked capacity; AC; lighting and electricity; Wi-Fi; power backup; stage or podium; linen; drinking water; housekeeping; and event staff. An exclusive changing room and parking for up to 100 cars are complimentary; valet is not available. Food, sound hire, AV hire, decoration, photography and guest rooms are separate. Additional setup/dismantling access is provided as agreed for the event setup; the access times are confirmed in the booking scope and do not change the booked 4-hour or 8-hour event duration.
Parking and arrivals
Complimentary parking for up to 100 cars. Valet is not available. Confirm shared parking and arrival arrangements for your event.
Accessibility
Wheelchair access and lift available. Toilets are available in guest rooms, banquet and reception areas.
Setup, event and sound timings
Two events can take place simultaneously at the hotel. Event, setup and sound timings end by 10:30 PM, subject to applicable permissions. Additional setup/dismantling access is agreed for each event based on its setup; confirm the actual access window in the booking scope. Hall hire covers the chosen 4-hour or 8-hour event slot; shared-space arrangements are coordinated by the hotel.
Outside vendors
Outside catering requires hotel approval. Outside decorators are not permitted. Any catering, kitchen or vendor access charges must be agreed before appointing vendors.
Cake and dietary needs
Special-occasion cakes and online food deliveries are allowed. Children's meals can be arranged on request. Confirm dietary needs and meal-service arrangements before booking.
Music and alcohol
Music and DJ are allowed, subject to approved event arrangements and sound timings. Alcohol consumption is subject to applicable law, licensing and government guidelines; alcohol is not included in hall hire.
Guest rooms and changing room
An exclusive changing room is complimentary for the booked event. Deluxe, Deluxe Twin, Super Deluxe, Suite and Triple Suite guest rooms are available separately, subject to availability. Room prices are dynamic and change daily with demand and stay dates. Check current hotel room rates; accommodation is excluded from the hall-hire calculator.
Payments, cancellation, rescheduling & extra guestsComplete commercial conditions
Deposit and payment schedule
Online Olympia bookings require full payment of the selected hall hire and any selected sound/AV hire, including GST. Online payment is available only after the gateway is activated and an available slot is displayed. A venue visit or enquiry requires no online payment. For offline bookings, the deposit, subsequent payments and due dates are agreed in the written booking terms; no universal industry payment schedule is assumed.
Cancellation and refunds
Cancellation charges are 20% of the final event billing, with 18% GST on the cancellation deduction. No refund is available for cancellation within 30 days of the event. The itemised booking terms show the applicable amounts before payment.
Rescheduling
Rescheduling is allowed once, without a rescheduling fee, within the same calendar month and subject to availability. Hall rentals are set on a monthly basis. Any change in the booked services or applicable rate must be agreed before changing the booking.
Overtime and extra guests
A 30-minute grace period is available. Further extension requires hotel approval on the day, subject to availability, at the standard 4-hour or 8-hour hall rate. Extra guests may be accommodated up to 10% of the guaranteed guest count, without exceeding the selected space capacity. Additional-guest charges are INR 100 per person plus 18% GST for a half day and INR 200 per person plus 18% GST for a full day, for either space. Confirm the guaranteed count in your booking; these are extra-guest charges, not an alternative way to calculate base hall hire.
Owner-reviewed business facts: 2026-10-14. Rates valid until 2027-03-31. Equipment, photography GST, setup access and exclusive changing-room scope confirmed by the Hotel Owner on 30 October 2026.
ONE HOTEL ADDRESS IN PATIA
Your 40-seat venue
at Hotel Shubham Grand.
Hotel Shubham GrandG/7, Chandaka Industrial Estate, Patia
Bhubaneswar, Odisha 751024View the hotel location & directions ↗
Coordinate your team arrival
For interviews or training, share appointment times, trainer arrivals and any candidate waiting needs. Send attendees the hotel map pin and your event contact before travel.
The hotel is at Chandaka Industrial Estate in the Infocity–Patia area. If your team is travelling from Infocity, DLF Tower, KIIT or another office or institution, check the map route for the actual date and allow for traffic; travel times are not guaranteed.
- Complimentary parking for up to 100 cars. Valet is not available. Confirm shared parking and arrival arrangements for your event.
- Wheelchair access and lift available. Toilets are available in guest rooms, banquet and reception areas.
- Confirm the event entrance, any delivery or setup access, and shared arrival arrangements when both Olympia halls have events.
YOUR QUESTIONS, ANSWERED
Clear answers.
A confident next step.
Browse by topic or open a question. All prices, terms and planning details stay here for you to review before deciding.
No matching answer. Try a different phrase or ask the events team.
Venue & capacity
Where is the 40-seat Olympia Hall?
40-seat Olympia Hall is at Hotel Shubham Grand, G/7, Chandaka Industrial Estate, Patia, Bhubaneswar, Odisha 751024. Confirm the event entrance and arrival arrangements for your date.
How many guests can this hall accommodate?
The 40-seat hall is a separate venue from the 150-seat Olympia Hall. Both can host independently booked events at the same time. Minimum billable guests: 40. Layout-specific seating is confirmed for your event.
Can the other Olympia hall host an event at the same time?
Yes. The 40-seat and 150-seat halls are separate and independently bookable at the same time, subject to their own availability. A booking reserves only the selected hall; shared hotel facilities and event arrangements are coordinated with the team.
Prices, equipment & food
What are the 40-seat hall rental rates?
4 hours: INR 4,720.00 including 18% GST. 8 hours: INR 9,440.00 including 18% GST. These are fixed hall-hire charges, not per-person food prices. Rates are valid until 2027-03-31. Online booking, when enabled, is available for dated slots opened by the hotel in the booking calendar. An available online slot does not need staff approval; its space, duration and full hall-hire total are shown before payment. For other dates, layouts or custom services, contact the events team.
What is included in the hall hire?
Hall hire includes chairs, tables and setup for the booked capacity; AC; lighting and electricity; Wi-Fi; power backup; stage or podium; linen; drinking water; housekeeping; and event staff. An exclusive changing room and parking for up to 100 cars are complimentary; valet is not available. Food, sound hire, AV hire, decoration, photography and guest rooms are separate. Additional setup/dismantling access is provided as agreed for the event setup; the access times are confirmed in the booking scope and do not change the booked 4-hour or 8-hour event duration.
Are food, sound and AV included?
Food, sound and AV are separate. Sound hire includes PA speakers, a mixer, 2 wireless microphones and necessary cables, with operator support for the booked event hours. Sound hire is INR 1,500 plus 18% GST (INR 1,770 including GST), separately from hall hire. AV hire includes a projector, projection screen, HDMI connectivity and setup, with operator support for the booked event hours. AV hire is INR 2,000 plus 18% GST (INR 2,360 including GST), separately from sound and hall hire. Food is optional and ordered separately from the in-house The Divine Bite Cafe. Menu prices exclude 5% GST. Groups can be served in the hall or cafe, and advance ordering is supported so the agreed items can be prepared for your event. Agree items, quantities and service timing when ordering. The a-la-carte menu is not an included buffet or a per-delegate package.
Access & guest needs
Can we arrange rooms for delegates or trainers?
An exclusive changing room is complimentary for the booked event. Deluxe, Deluxe Twin, Super Deluxe, Suite and Triple Suite guest rooms are available separately, subject to availability. Room prices are dynamic and change daily with demand and stay dates. Check current hotel room rates; accommodation is excluded from the hall-hire calculator.
Booking & changes
What are the cancellation and rescheduling rules?
Cancellation charges are 20% of the final event billing, with 18% GST on the cancellation deduction. No refund is available for cancellation within 30 days of the event. The itemised booking terms show the applicable amounts before payment. Rescheduling is allowed once, without a rescheduling fee, within the same calendar month and subject to availability. Hall rentals are set on a monthly basis. Any change in the booked services or applicable rate must be agreed before changing the booking.
Does this enquiry confirm a booking?
No. An enquiry or venue-visit request does not reserve a date or take payment. When online checkout is enabled, choose an available slot for this hall and pay the full verified hall-hire amount through Razorpay to complete the booking.
Something specific to your event? Ask the events team →
YOUR 40-SEAT OLYMPIA HALL
Your next meeting.
Let’s make a plan.
Have a date in mind? Request availability or see the venue before you decide. No payment to enquire.